How to Draw Shapes in Microsoft Word 2016 Drawing Tools Tutorial | The Teacher

How to Draw Shapes in Microsoft Word 2016 Drawing Tools Tutorial | The Teacher

Hello friends, and welcome to another tutorial
of Word 2016 and today we are going to talk about How to Work with Shapes. Actually, it is not only a Microsoft Word
Tutorial but you can also use the same procedures and commands in Excel and PowerPoint. This topic is going to be a little long, so
instead of creating a single 2 or 3 hours’ video, I am going to divide it into separate
chapters, so that you can easily pick and choose the desire lesson and subject of your
choice from the playlist. In this first chapter, we are going to cover
some basic steps of inserting and working with shapes. To start working with shapes, you need to
move to the Insert menu, and when you click the Shapes drop down button, then here you
can find certain pre-defined shape types like, Lines, Rectangles, Basic Shapes, Flow Charts,
Callouts and many more. You can click and select whatever predefined
shape that you would like to draw. Then move your mouse pointer to the page area
where you would like to draw that shape and then start dragging by holding down the left
mouse button and then release the button after having an appropriate size. You can notice a change in the Menu bar, where
you now have a new Format menu under the Drawing Tools, which holds all the necessary commands
to work more efficiently with shapes and that is what I was talking about before. To teach you all these formatting command,
like Resizing, Positioning, Wrap Text, Grouping and many other command, I will upload separate
videos for each subject because most of these commands need vast discussion, so you may
clearly understand the exact use of each command. So, the first thing that you should keep in
mind is that, you will only see the Format menu if at least one shape is selected. Like, if I unselect the shape by clicking
inside the blank area of the page, then in an instant the Formant menu will disappear. In Word 2007 and later versions, certain menus
only appear while working with certain types of objects. Like, Design and Layout menu under Table Tools
will appear when you will be working inside tables. It is important to remember because you might
be struggling to find out the Format menu, whereas the problem could be that no shape
has been selected. Select a shape and there you have the Format
menu. Another interesting thing that you might like
about Shapes is, if you choose any shape from the Insert menu and just click inside the
page instead of drawing the shape by dragging the pointer, then Word will automatically
draw a fixed size shape for you. Most of the time, like for rectangles, oval
or other basic shapes, the fixed size will be 1×1 in height and width and for other shapes
it could be anything worrying from shape to shape. To adjust the size of a shape, select that
shape and then hold down and drag the circle, which appear around the shape when you select
it and then drag outward to increase the size and inward to decrease the size. If you want an exact proportion of the shape,
means height matching with width or vice versa, then always increase or decrease the size
by dragging and dropping from the corners. When you drag an object from the corners either
to reduce or increase the size, then Word automatically maintain the width and height
proportions, so the object may not look like stretchy or shrunk. You can easily move shapes by first selecting
the shape and then move your mouse pointer in the center, and when the four sided arrow
appears, you can drag and drop the shape to the new place. With certain shapes, you might also see a
yellow point that you can use to easily redesign or edit the shape style and you can see that
how quickly you can change or redesign a shape style. When a shape gets selected, you may see three
options alongside the shape, which are Layout Options, Rotation and Anchor Point. We will talk about the Anchor Point later
in this video, let’s first see the Rotation. After selecting a shape, you can see the Rotation
point on top of the shape with a curved arrow. It is actually a Free Rotation point and you
can hold and roll over to freely rotate an object to any degree you like. Do note, when rotating shapes, the rotation
or reference point by default and always will be in the center of the shape and you cannot
define a reference point at the time of rotation. That means, while rotating an object, the
object will always be rotating from it center point. Another interesting feature that you might
found useful while inserting shape is holding down the Shift key. Choose a shape from the Insert menu and before
dragging and drawing the shape, hold down the Shift key, which will then draw an equally
proportioned shape, means the shape will have an equal height and width. Not only that, if you hold the Shift key while
drawing a line, it will constrain its angle to be 180 degrees. So, it could be very useful when you need
an equally proportioned shape or straight line without having a shift in the angle. The another keyboard shortcut that you might
found handy while drawing or resizing shape is holding down the Control + Alt + Shift
keys. So, while drawing a shape, if you hold down
ctrl, alt and shift key, then it will draw the shape in equal ratio from all the sides. The same applies while resizing a shape. If you hold down those three keys while resizing
a shape, then it will increase or decrease the size in equal ration from all the sides. This shortcut could be really useful, let’s
say, when you need to draw a circle of large or small size with the same proportion. For instance, I draw a circle here and remove
the fill color from Format menu. Now, I copy and paste the same shape once
and then drag and drop it over the previous one. Now, I hold down the Ctrl, Alt and Shift key
and can drag in or outward to exactly maintain the proportion with the previous shape. To easily duplicate a shape, you can first
select that shape and then hold down the Control key. A small plus sign will appear along with the
mouse pointer. If you will now drag and drop the shape to
new location, it will instantly create a copy of that shape. Another trick that you might found useful
while copying shapes is, when you need to copy a shape and paste it alongside with exact
alignment of 180 degrees, then hold down both Control and Shift keys, and then place the
Shape to the new location. Word will then copy and align the new shape
at 180 degrees. In Word 2016, when you insert a shape inside
a new document, it is filled with Blue Color with a Black Outline, which is the default
settings for new shapes in new documents. But let’s say that you need to draw a few
rectangles of different sizes with no fill color in them. With the default settings, you have to choose
No Fill for each shape that you will draw. So, what you can do to change the default
settings for the particular document? First, draw the shape and then choose the
desire Fill and Line Colors that you want. Then right-click on the Shape and choose “Set
As Default Shape”. Now again draw a new shape and it will have
the new default fill and line color settings that you had specified. But remember that the custom default settings
will only work in this document. Shapes filled with colors can easily be selected
by moving pointer between the shape but those shapes having no fill color have to be selected
by moving the pointer near to the outline. Let’s see another quick example. Assuming that you need to draw many text boxes
in a document without an outline. Click the Insert menu and then click Text
Box drop down menu and then click Draw Text Box. Draw the Text Box and choose No Line from
the Format menu. Now, right-click on the text box and choose
“Set As Default Text Box”. Now, draw more text boxes and they will not
have any outline. Just keep in mind that to make a default text
box setting you have to Insert the Text Boxes from the Text Box drop down menu and not from
the Insert Shape drop down menu. Before we end this chapter, let’s see a
few more basic commands that you might need to use on routine basis. When you need an exact size of a shape, then
you can define custom size in inches from the Format menu through Size section. Here you can define the Shape Height and Width
in inches. Remember that, by default, Lock Aspect Ratio
is enabled for sizes. That means, if you will change the height
then width of the shape will get automatically resized and vice versa. That is to maintain the exact proportion of
the shape, so the height matches the width and width matches the height, and the shape
may not look stretchy. However, you can turn off Lock Aspect Ratio
by opening Size window and then uncheck Lock Aspect Ration option. Now, you can have different height and different
width of your shape. Previously, in this chapter, we had talked
about Free Rotation but If you want to rotate a shape at a specific angle, then you can
do this by clicking on Rotate drop down button from the Format menu and then click More Rotation
Options. Below you can specify an exact angel of rotation
and then apply the changes. So, this was a basic introductory lesson on
working with shapes. In next lesson, we will learn about Wrapping
Text around the shapes. I hope you will find this video information
and do leave your comments and don’t forget to rate this video. Subscribe to the teacher for more upcoming
tutorial videos. Thanks for watching and I will meet you people
in the next video. Bye and take care!

28 thoughts on “How to Draw Shapes in Microsoft Word 2016 Drawing Tools Tutorial | The Teacher”

  1. Hi, can you please explain how to print the actual size shapes on word so that it will be easy to cut and use it as per need?

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