Write Your First IEEE Conference Paper using Latex [A to Z]

Write Your First IEEE Conference Paper using Latex [A to Z]


In this video I will explore IEEE author center
and will walk you through the whole process of writing IEEE conference paper using their
latex template even if you never heared about latex, you just need to watch this video and
the videos linked in this video so lets get started hello and welcome to my channel if
this is you first time please hit the subscribe and the notification bell to get notified
whenever i post a brand new video on this channel every Tuesday and Friday. Todays video is a complete training of writing
IEEE conference paper so i would suggest that take a big cup of coffee and watch this video
complete but if you want to skip something look in the description I have put all the
sub-topics of this video in the description of this video and there is a time stamp you
just click on that time and you will straight go to that part of the video and if you have
any questions or comments please put in the description if i know or i could find somewhere
I will definitely answer your questions so what I will do in this video is I will start
from IEEE author center they have a portal on their website where they have tools for
authors and researchers so we will download their official template I will explain some
of the components of the template and during that explanation if I need you to watch any
video I will put a link there you watch that video and then start again following me and
at the end i will explain some very important information about authors and researchers
that can help you in getting a good grant or even a job so how to use ORCID or how to
find the conference and how to check you images that whether or not they are according to
IEEE standard or not so these little tools we will discuss at the end so we have a lot
to cover so let’s get started If you are using your library website then you starting point
should be databases so just click on databases there must be some tab there for databases
may be after find and once you are in databases then you can click on this I and then you
will be presented with this page and this page has IEEE Explore database so this way
you can reach this explore database website then you can click on this IEEE Explore database
on the left hand side you have this browse column and then conferences and here you can
find the conference you are looking for IEEE also has a tool to find the conference which
I will show you in a minute but you can search for conference here because sometimes that
tool is not very accurate and there are much more conferences which are available where
you might want to publish so thats why I wanted to show you this section as well then ywhat
you can do is you can click any of the conference for example this is your conference of interest
if you just click on this conference and on the left hand side you will see this author
center and if you are not using any library website then what you can do you can simply
type on Google IEEE author center and then you will see this IEEE author center just
click on that and you will see this page currently we are looking for conference publications
so therefore you click on this IEEE conferences and when you see this page there are 5 different
icons here so you need to click on write your paper then you will see this page so as you
can see Author Center and Conferences so this page is very important pay attention to all
the details mentioned on this page for example let’s click on this meet IEEE explore Requirements
you must click on this and have a look at these requirements because sometimes we assume
few things for example we assume that we can attach any PDF to our paper, you cannot attach
similarly you cannot scan any document when submitting to IEEE the most important and
easy thing for you would be to use latex because if you use latex all these requirement will
automatically be met you will be producing a PDF file using a special method, using the
latex environment and which will satisfy all the requirements on the right hand side you
will see latex analyzer and later on I will show you what is this and how you can check
on IEEE system that your paper is according to IEEE requirements so this is a way to check
your latex paper so if we go back again, now the second important thing on this page is
authoring tools and templates and if you click on that now you are presented with this page
and on the right hand side you still see the same section but on the left hand side there
is some important information and the first is that you can click on this IEEE conference
Template so these templates are available in word and in latex formats so you click
on this and then you will be presented with this page now here you can create an account
with IEEE you should note that creating an account is free but if you want to join IEEE
then you have to pay so I would recommend that you just create an account with IEEE
so that you can login in some situations you have to login so you would be able to login
you can accept and close this bottom message and now the thing which we are looking here
is the latex template instructions this is the pdf document you can download this document
and now you have certain instructions here but don’t worry about these instructions either
because we will be using the latex template and when we use the template, all these instructions
will automatically be satisfied so just have a look at these if you want otherwise you
don’t really need that so this is the folder which is a zip folder which contains all the
template files for IEEE paper and if you click on that and now you can save this in any of
your desired folders and I will save this in my latex folder just save it so this is
the zip file you right-click on this and extract files and now this will be the name of the
folder and you say just ok or you can give another name so now this folder will be created
conference-latex-template and this is the date this template was updated by IEEE click
on that again and now this is your conference041818.tex this is the file we are interested in this
file we will use to create our paper so this the class file of IEEE so this file controls
the look and feel of your paper so you have to put this file in the same folder in which
you will be putting your .tex file so we will just rename this file to our own name and
then we will just put our own material into this tex file and our paper will be ready
so .tex is extension of all latex files and I will be showing you in a minute how to use
these files in latex and how to modify this template now what you do you open your latex
editor and in this editor now we will open this same file which we have just downloaded
you open this file and the first thing you should do is rename this file so file save
as so i say “My First IEEE paper” so this is the name of my file which i am going to
save so after saving the first thing you do is just compile this file so that you can
make sure that this file is working now if some package is missing, this will automatically
install the package and you just say install now as you can see here that this file is
missing so this is an image file fig1.png so because we dont have any image in our folder,
we will ignore this error at the moment and what we will do, we will put an image in our
folder and name that image to this file fig1.png and then it will work all these types of errors
if there are some image errors you just ignore this so just press enter and now it will show
you that this image file is missing so what i can do is i can put any image with file
name and recompile because first i want to make sure that this file is working so I will
save any image with this name so what I will do will put an image here and I will give
this image the same name fig1 ok and then recompile the document and now this is our
template and now this is the document which we have produced by using their own template
now this figure is too large and we will set this we will do everything about this but
this was just to remove the error but now it means that our template is ready our template
is working and now we have to just replace this text with our own text and these names
with our own names in your template you have to look for these things where this thing
exists you just change this with your own name and then delete the extra so you should
be able to recognize this so let’s start from this title so if i minimize this and I look
into my template so the way we work in latex is always a template-based latex so we create
a template and then we modify that template so here you can see that this is paper title
so I would like to put my own title so you just put your own title in this where the
word paper title was written and if you recompile again you will see that now your title appears
here now this star is here you can delete this star because this is your own paper so
in Winedt this is an editor you can see that there is syntax highlighting it means that
same type of things are appearing in the same colors so this title is blue so it means title
is a command similarly author is a command if you put your cursor next to the title command
and then one step after this parenthesis this parenthesis will become yellow and the closing
will become green you can see that within these two is one command and you have to modify
whatever is between these for example there are 6 authors so if you click next to author
after this parenthesis you put your cursor there you will see that the green parenthesis
is at the bottom so these are the 6 authors and then you can note after every author you
have this word and so this is how this template works so you have to put a little bit of thought
into this that how this template is working and then you just modify this for example
if you have only 2 authors so after these two authors you don’t need any of these so
let me delete from this and up to this point you will not delete this parenthesis because
this parenthesis is the part of this author command the only thing you want to delete
is these 4 authors because if you have only two authors so i just delete this and then
you click on these parenthesis and make sure that still you have this author command intact
and now compile again you will see that only two author names will be there now we have
two author names so if you have a subtitle you can replace this line so this line starts
from note a star and a note and ends at use so this is how you use the template every
template whether its IEEE template or any other template this is the way you use templates
so now you have to change the subtitle so look for this star and note up to this used
if we go back under the title command this is the star you can delete this star if you
dont want you just delete this star is superscript before this note you don’t want this what
you can do is you can delete this superscript textsuperscript this command whole thing you
can delete this and now instead of this note you can say this is my subtitle and now again
you go upto the parenthesis becaus this parenthesis is paired with this footnotesize footnotesize
means that parenthesis this subtitle is a little bit smaller than the title and now
you just put this and if any agency is funding you, then you just put their name here that
this research was funded by my uni and then delete all the rest and now if I recompile,
you can see this is my title this is my subtitle and now where is that reference that reference
will appear here this research was funded by my uni you can see that this abstract is
bold this is section and the section numbers are capital roman and the sub sections are
A,B, C so this section has only one subsection A, this section has A,B and then C and then
these are bullet points so these are little things you have to look in the template that
where are these things mentioned you don’t have to be an expert in latex, you just look
at the template where are these things modify these if you don’t want these bullet points
so you can remove this there will be some command for these bullet points which i will
show you now so let’s go back to now abstract so this is the abstract begin abstract and
end abstract so whatever your abstract is you can put in between here you just highlight
this so whatever you text is you just paste on top of this and this will be replaced with
your own text similarly for keywords now every section starts from this word section and
every sub section starts with the word subsection this is the keyword subsection you dont have
to put A this subsection will automatically put A based on the IEEE class file which you
put in the same folder so now you just replace all these sections and sub sections there
are few other things like this is the bullet point command begin{itemize} so this command
between these these are the bullet points and every bullet point starts with this item
so you just select this you say my first bullet point then you select this one this whole
thing and you say my second bullet point and so on now if there is mathematics, then you
have to use some math environment anything in latex which start with a begin statement
means this is an environment like this abstract is an environment begin{abstract} this is
an environment this is a keyword so this is section then these are the bullet points so
I will put a video right here which will show you how to write mathematics in latex so there
are many equation environments available to us so you can watch that video which i will
put here and you will see how to write mathematics in latex now this is a table environment I
will put a video right here which will explain you how to write table in latex right here
and you watch that video and you will be able to make this table then this is a figure environment
if you have to put a figure as we just put before you can put a figure right here I will
put a link to a video here which you can watch how to put images in latex now these are the
references acknowledgment is just a section and if you don’t want to put the section number
you just put this star the star means that this section will not be numbered in your
document so if you look at your document, this Acknowledgment section is not numbered
although it is a section but this has no number so that why we use this star again for references
we dont want references to be numbered but this is still a section so there are few different
ways to put references so this is one of the method which is shown here you can replace
all the references with your own references here and in the Bibliography environment this
is an environment begin”{bibliography} you can put references in bibliography environment
but there are other acceptable ways which you can use to put references in any IEEE
document and I will put a video here which will show you a better way of putting references
better than this method but also acceptable for IEEE that is easier method and that is
by using a bibtex file instead of putting every reference into this you can make a comprehensive
bibtex file for all of your PhD career and then you use that single file to put references
in this so I will put a video here which will show you how to put references in latex so
in this way if you watch this video and the videos which are linked in this video then
you should be able to write your conference paper without any problem so lets go back
to this page on this page there are few other things which i would like to show you the
first one is this publications, finding the right publication this is the tool where you
can actually search for any appropriate conference for your area so if you click on this tool
so here you can write any keyword related to your field of research for example I write
robot and these are some of the conferences available in my area I can now get quickly
the recommendations if I click on get recommendations it will show me all these conferences but
if you have a particular keyword in your abstract you can put that keyword here for example
i have robot navigation you can also add a file and now you can update recommendations
and it will show you these are the conferences which are going to be in next few months or
next one year probably so here you can select which country you want to go or which conference
you want to present your paper and these are the conference dates these are the abstract
submission deadlines so you will be focusing on these deadlines so if there is no deadline
it means this deadline has probably been passed so in this way you can search which conference
is in your field of research but as I mentioned that this tool will not show you all the conferences
therefore i use the method which I showed you earlier by searching now the next thing
on this authoring tool and templates is this ORCID identifier so this ORCID identifier
is basically abbreviated from “Open Research and Contributor ID” it is your unique scholarly
identity which distinguishes you from all other researchers so this is your digital
identifier in the research community this is a very useful thing to have so you just
click on this and then you fill their form and you can get your ORCID identifier and
most people ignore this but this is actually very important because on this orcid identifier,
you can not only put your conference and research papers but you can also put your employment
history and your work record so this will help you in getting research grants or even
getting a job because your potential employers or the authority or organization which is
giving you the grant they can quickly look into this orcid identifier and they can see
the potential you have for research and if you are the best candidate you will get the
grant it does not matter that you are best in the world best in your country, if you
are best applicant you will get the grant so be optimistic about this so if you click
on this it will take you to their website which is orcid.org and its a very simple three-step
process, its free you can get this and it will be your permanent record the only thing
you don’t want is don’t make a duplicate orcid identifier just register once and keep that
safe now the next thing which i want to show you is this graphics if you click on graphics
then you will get this tool so this is called graphics analyzer and IEEE provides you this
tool to check that whether your images are as per their standard or not so you can check
this so let me show you the example so first as you can see that this picture is looking
very ugly so lets fix this first and then I will show you how we can check this picture
on IEEE website so just close this for the moment in order to fix the size you put a
command here which is something like this width=0.3textwidth so it means whatever is
the text width, 30% of that should be occupied by this picture so if I just put this before
this name of the picture then the picture will be perfectly fine so now if i compile
now as you can see that our picture is fine now let’s check this picture on IEEE graphics
analyzer and see whether this passes their standard or not so what we can do is click
on upload graphics and now you have to enter your name and other things because it will
send you the notification so once you have entered all your details just select A and
then you press next now you will see this page and now you browse so I have created
a folder with the name of graphics in the same folder in which we have our paper, and
in this folder I have two images one is the same which we have used and another is high
quality image and first you look the file sizes of these images so this is only 38 kB
so very small size and then you hover over this image and it will show you this is 1.29
MB because the graphics analyzer accepts file less than 25MB so after you make sure that
your files are less than first we upload this file
and now it will show you this message completed processing with errors it means that your
file has some errors its not acceptable so what is the error, so you can click on this
more details and it will show you here the resolution of your graphic file is too low
so this is a low resolution file which does not confirm to the IEEE standards so now you
can see the complete report by clicking on this you can share the report you can print
it whatever you like and now we want to check our second file so just click on create a
new report again browse and now we select this second file it will again process the
file and now it shows me this message completed processing successfully, you can check the
complete report, your graphics file is valid no errors found so this is how you check all
your files before you before you put those files into your paper. So I hope you like this video if so please
give it a thumbs up and also subscribe to my channel for future videos thanks for watching
see you next time.

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